Executive Assistant (m/f/d)
Responsibilities
- Provide high-level executive support including proactive calendar management and coordination across multiple time zones
- Manage complex international travel arrangements, expenses, and compliance with travel policies
- Organize and support internal and external meetings (scheduling, agendas, materials, technology, follow-ups)
- Coordinate cross-functional projects, track timelines, and follow up on deliverables
- Support onboarding of new team members and maintain digital collaboration platforms (SharePoint, shared drives)
- Act as a central point of contact for document management, archiving, contract routing, and compliance
- Support department operations including procurement, vendor onboarding, and budget tracking
- Liaise with IT and external suppliers for access, devices, software, and hybrid meeting logistics
- Prepare executive-ready presentations, dashboards, and documents
- Serve as a professional point of contact for internal and external stakeholders
Profile
- Experience in an executive assistant or business administration role within an international environment
- Strong proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint)
- Excellent written and verbal communication skills in English; additional European languages are an asset
- Experience supporting senior executives and coordinating projects across teams
- Highly organized with strong attention to detail and the ability to manage multiple priorities
- Strong interpersonal skills and ability to work effectively across cultures
- Proactive, adaptable, discreet, and professional
Benefits
- A very renowned company
- Continuous support during the assignment
- Individual all-round care: Support throughout the entire application phase
About Hays
Our many years of recruitment experience and specialist knowledge of the recruitment market make us a strong partner to have by your side. We maintain intensive relationships with customers across all industries and so can provide specialists with exciting projects and attractive job opportunities. Whether it's working within an international group or with a regional market leader: we look at your interests and experience to locate just the job to suit you. With us, you will find the right working environment – completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.
Staffing process for freelance specialists
- Analysis of qualifications
- Telephone or personal interview
- Contact with customers
- Contract with Hays
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1. Analysis of qualifications
We carry out a detailed analysis of your technical qualifications on the basis of your CV, your application documents and your profile.
Contact at Hays
+41 44 225 50 00© Copyright Hays plc, . Ordet HAYS, H-enhederne, „Hays Working for your tomorrow" og „Powering the world of work" og tilhørende logoer og illustrationer er varemærker tilhørende Hays PLC. H-enhederne er originale designs, der er designbeskyttede i mange lande. Alle rettigheder er forbeholdt.